There are many decisions one has to make when organizing an event. How the event turns out will be depend on the venue you select. The event date will impact in your choice of venue. There are a lot of venues which makes it daunting to pick the best. Read on to know what you should have in mind for you to select the best venue for hire.
First, consider cost before choosing a specific venue for hire. You want to choose a venue that is within your budget. If you can, have flexibility with the date. You can pay less for certain days. It is wise for you to ask multiple event venue providers to provide you with quotes. Compare and select a venue that is affordable.
It is essential for you to consider the ambiance of the venue. Check out the architecture of the building and the existing d?cor. Know the services and amenities provided at the venue. Check if the venue offers catering services. There are venues that don’t have a kitchen and partner with food providers. Others allow you to come with your own vendor. It is wise for you to select a venue that has a reliable vendor. You will not have to look for a food vendor by yourself.
Select a venue that has availability of tables, chairs and linens. You will have the advantage of saving money and effort. However, the theme and ambiance should match your event. It is a plus if they have a setup and clean-up crew. Confirm if they have an AV equipment. There are many venues that require you go with your own AV equipment.
Consider location when selecting an event venue. The location will depend on the kind of event you intend to have. Select a venue that is located at a reasonable distance. If the attendees will be from out of town, then choose a venue that is close to an airport with hotels.
The capacity and minimums need to be considered. Get to know how many attendees you expect. Identify a venue that has a room capacity that everyone fits well. The venue should adhere to the fire and safety codes. Ask about the food and beverages minimums. If possible, get the details in writing.
Choose a venue with a parking lot or valet parking. There needs to be parking lots nearby that attendees can use. Alternatively, if there isn’t a parking lot, you can hire cars or rent parking lots that are nearby.
It is important you consider the venue’s layout. Consider the activities you want to engage in. Knowing this will help you know the type of amenities you will need for your team.